For example, or Microsoft 365 account - It’s the email that was created and provided to you when you purchased the subscription to Microsoft 365Īrchive emails in / Exchange accounts: professional email addresses using a domain name as email server. Exchange accounts - refer to your work / school email accounts, i.e.You can configure all these email accounts on Outlook using IMAP. Now…what is a remote email server for Microsoft Outlook? It’s Gmail, Yahoo, iCloud, and other email accounts. IMAP accounts - are used to access emails on a remote email server.Let me break them down in simpler terms for you: However, for, Microsoft 365, and Exchange accounts, there will be a default Archive folder already present on your Mail app whose location can neither be modified nor deleted.Īre these terminologies too technical to grasp? For example, for IMAP accounts, you can either create a new Archive folder or choose an existing folder to be used as an Archive folder. The way you can archive emails on the Outlook desktop app depends upon the type of email account configured on your Outlook app. For Outlook desktop app / Outlook for Microsoft 365 Like Gmail, moving your messages to the Archive folder in Outlook web/mobile app doesn’t reduce the mailbox storage size, until you decide to delete those emails. Unlike Gmail, where archived emails move to ‘All Mails’ folder, in Outlook your archived mails can be found in a separate ‘Archive folder’ which you can access from the left side navigation bar. Tap the Archive button, right next to the delete button.However, there is an added advantage of conserving storage space when emails are archived on the Outlook desktop app (more on this in the later part of this post) For Outlook web app / mobile app The process of archiving emails on Outlook is similar to the process we followed on Gmail. You can access these emails anytime, should there arises a need in the future. Until you delete them, archived emails are kept forever in your Gmail ‘All Mails’ folder. So, in case you remember the contents of archived email or even the email address of the sender, you can perform a quick search to bring back the archived email to the foreground.Īnother thing worthwhile to note is that whenever someone replies to an email that has been archived in Gmail, it will appear once again in your main Inbox folder – so that you don’t miss out on important conversations, if any! How long are archived emails kept in Gmail? If you are using Gmail mobile app, tap on the ‘three-line’ navigation menu and scroll down to the ‘All Mail’ folder in the app.Īrchived emails also appear in the search results of your Gmail web/mobile app. Wondering where your Gmail archives are? And how to access them? Well, you can find the archived emails in the ‘All Mail’ folder of Gmail – which can be accessed from the left side navigation column. In a nutshell, Archiving simply declutters your inbox, making no difference in the storage space of your Google account. These messages, in fact, occupy the same storage space as they would have occupied when they existed in your inbox. That being said, it’s important to note that archived emails do not free up storage space on your Gmail. However, they are still searchable and accessible like all other emails on your Gmail account. Once you have archived emails from your Gmail inbox, they disappear from your Inbox. What happens to archived emails in Gmail? Long Press the email message you wish to Archive. Tap on the Archive button on the top bar.Just click on it and your message will disappear from the inbox.On the top bar, you will find a box like icon with a downward arrow inside it.Open any email message in your inbox, which you think is distracting but shouldn’t be deleted either.Anyways, let’s understand the steps involved… For desktop version of Gmail How to archive emails in Gmail?Īrchiving messages in your Gmail is very simple. This serves two purposes - First, it declutters your inbox, and second, it preserves that email so that it can be retrieved later. So, what happens when you archive an email message? When you click on archive, it simply transfers the email from the inbox to a separate archive folder. So, when you receive an email, you have three choices - Keep it in the inbox, archive it, or delete it. The emails so archived can be easily retrieved and searched, should there arises a need in the future. Meaning: Archiving an email is the process of preserving an email at a separate location on your mail servers. 8) Do you also use Email Archiving? What are archived emails?įor those who are still new to this term, please let me explain the meaning in very simple terms… Email Archiving – Illustration
0 Comments
Leave a Reply. |
Details
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |